Start with what just happened
If you last looked at SBIR before autumn 2025, the program you remember was interrupted.
Statutory authority for SBIR and STTR expired on September 30, 2025. During the lapse, agencies
could not issue new solicitations or commit new funds. It lasted about six months. On April 13,
2026, the Small Business Innovation and Economic Security Act of 2026 was signed, reauthorizing
both programs through September 30, 2031.
This matters beyond trivia. Solicitation calendars were disrupted, agency pipelines backed up, and
several rules changed. Advice written before late 2025 — which is most of the SBIR advice on the
internet — describes a program with different limits and different compliance requirements than the
one you are applying to now.
What the reauthorization changed
Strategic Breakthrough Awards. A new follow-on category for agencies spending over $100 million
a year on SBIR, worth up to $30 million per award, structured either as a single award or a sequence
of milestone-triggered payments over a maximum 48-month performance period, with matching-fund
requirements. Award execution must happen within 90 days of proposal receipt — an unusually tight
statutory clock.
Proposal caps from FY2027. Agencies will set their own limits on how many proposals a company
may submit, per company, per solicitation, or per topic. This is the response to the long-running
“SBIR mills” complaint — firms that win many awards through sheer submission volume without
commercializing. If you submit a few proposals a year this changes nothing; if your model is
volume, it changes everything.
Mandatory national security due diligence. Agencies must now examine foreign affiliations,
where your investment capital came from, your technology licensing arrangements, and any
relationships with entities in countries of concern. Companies on designated watch lists are
excluded. Agencies denying an application on security grounds must provide the basis. Practically:
your cap table and your research collaborations are now part of the review.
Codified technical assistance. $6,500 per Phase I project and $50,000 per Phase II project,
which agencies may include in or add to the award.
The phase structure, and what each phase is actually buying
Phase I buys the answer to a risk question. Can this work? Agencies may award up to $323,090
without SBA approval, though most fund considerably below that ceiling. The most common proposal
failure is describing a product when the agency is buying a feasibility experiment.
Phase II buys development. Up to $2,153,927 without SBA approval, typically over 24 months,
normally following a successful Phase I with the same agency. Some agencies accept Direct to Phase
II proposals on designated topics if you can document that feasibility was already established.
Phase III buys nothing — and is the most valuable phase. It carries no SBIR money. It is any
work deriving from your SBIR that is funded from other sources, and it comes with sole-source
contracting authority: an agency can contract with you directly, without competition, on work
traceable to your SBIR. Companies that understand this from the start structure their Phase I and
II work differently from those that discover it at the end.
Who this is not for
Companies wanting general operating money. SBIR funds R&D against a technical risk. It is not
growth capital, and the compliance overhead is real.
Non-U.S. companies, and companies with ownership structures that will not survive the new
screening. Majority U.S. ownership and control is a statutory requirement, and foreign investment
ties now receive mandatory scrutiny.
Anyone who cannot survive the funding gaps. The interval between phases is unfunded and has
killed otherwise healthy companies. Plan the gap before you need it.
Companies whose technical lead is a university professor — not a disqualification, but it points
you to STTR rather than SBIR, since STTR permits the PI to sit at the research institution.
Choosing an agency
The most consequential early decision is which of the eleven agencies to approach, and the deciding
factor is not award size but how the agency solicits.
Open-call agencies — NSF and NIH being the clearest examples — let you propose your own idea
against broad program interests. If your innovation is yours and does not map to a government
requirement, this is your route.
Topic-driven agencies — the Department of Defense components above all — publish specific topics
describing what they want and buy against them. Submitting an off-topic idea to a topic-driven
solicitation is the single most common wasted SBIR submission.
Both routes are covered in more depth in the NSF and
DoD guides, which describe two genuinely different processes rather than two
versions of the same one.